Annual General Meeting (AGM)

Notice of 2025 Annual General Meeting

Dear Nanaimo Division Members,

Notice is hereby given for the Annual General Meeting of the Nanaimo Division of Family Practice Society, which will be held in-person from 1800 to 1900 on Thursday, October 16th, 2025, at the Coast Bastion Hotel, 11 Bastion Street, Nanaimo, BC, in the Malaspina Room.

View full AGM invite HERE.

Members are also invited to attend:

Member Engagement Event - Stethoscopes & Sandbags

Preparing you and our community to respond to disasters

Following the Annual General Meeting there will be a presentation and interactive session about responding to disasters. 1 hour of sessional time is available for members to attend this enlightening event.

View full Member Event invite HERE.

Keep scrolling to read the proposed agenda, call for nominations, and registration link!

Proposed
Agenda

Call to order and adoption of rules of order
Notice of AGM
Approval of Agenda
Approval of 2023/24 Minutes
2024/25 Annual Report
Review of financials
* Election of Board members
Other business
Concluding remarks
Meeting adjournment

Documents

The Audited Financial Statements for the 2024/25 Fiscal Year
The Nanaimo Division of Family Practice Annual Report for 2024/25
The Nanaimo Division of Family Practice 2023/24 AGM Meeting Minutes

Call for Nominations to The Board of Directors

*Please review the instructions and information provided on the Board Nomination Form before submitting any nominations.

*If more Nominations are received than vacant positions on the Board, electronic election material will be circulated via email by October 02, 2025 to the voting membership. Otherwise, the nominees will be elected by acclamation at the Annual General Meeting.

The Nanaimo Division of Family Practice is seeking nominations for three (3) General Member Directors at Large who must:

be 19 years of age or older;
be a General Practitioner who is duly licensed by, and in good standing with, the College; and
practice as a General Practitioner with or without hospital privileges withing the area

Two (2) Associate Directors at Large, who belong to one or more of the following categories:

Family Medicine Resident registered with the College;
Retired General Practitioner in good standing with the College;
Specialist Physician duly licensed by, and in good standing with, the College; or
Nurse Practitioner duly registered by, and in good standing with, the College of Registered Nurses of British Columbia

Any member of the Nanaimo Division of Family Practice is eligible for nomination to the Board of Directors, including themself, and the nomination must be signed* by:

(i) the Member nominated;

(ii) the nominating Members; and

(iii) in the case of a self-nomination only, one (1) other Member.

* Electronic signatures will be permitted

Nominations may be done using the Nomination Form below, and can be emailed to the Executive Director, Beccy Robson.