Privacy Notice

Information Collected

​The personal information you provide us directly includes:

• profile/contact information (i.e. date of birth, postal address, province, county of residence, e-mail address, telephone number and emergency contact details.

• Bank account details and SIN for completing member remunerations.

• User content information, username, and encrypted password are submitted to the Provincial Division whose Privacy Notice can be seen here.

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Privacy Principles

The Nanaimo Division privacy principles form the basis of the Nanaimo Divisions full privacy policy. These principles and overall policy are reviewed annually to ensure relevancy and alignment with provincial and federal legislation.

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1. Accountability

The Nanaimo Division is responsible for personal information in its possession and has a designated Privacy Officer who is accountable for the organizations compliance with established privacy principles.

2. Identifying Purposes

The Nanaimo Division will ensure the collection of personal information is necessary to fulfill the purpose identified. When using personal information for a new purpose not previously identified, the Privacy Officer will inform the individual of the new purpose and obtain consent prior to its use. 

3. Consent for the Collection, Use, or Disclosure

The Nanaimo Division obtains consent for the collection, use, and disclosure of personal information before or at the time of collection. The purpose of the collection, use or disclosure will be clearly and transparently communicated.

4. Limiting Collection

The Nanaimo Division collects only the personal information necessary to fulfill the purposes identified for the information. Information collection practices are fair, lawful, and respectful of the individual.

5. Limiting Use, Disclosure and Retention

The Nanaimo Division uses and discloses information only for the purposes identified before or at the time of collection. New uses or disclosures are permissible only with the consent of the individual or as required/permitted by law.

6. Accuracy

The Nanaimo Division ensures that personal information being collected is accurate, complete, and up to date for the purposes for which the information is collected, used, or disclosed. Updates are completed when necessary to fulfill the purpose(s) for which the information was collected.

7. Safeguards

The Nanaimo Division has security safeguards in place to protect personal information against loss, theft, and unauthorized access, disclosure, use, or modification.

8. Openness

The Nanaimo Division has open and transparent information management practices that ensure accountability for personal information. The Nanaimo Division Privacy Officer can be contacted using the details below.

9. Individual Access

The Nanaimo Division informs individuals of the existence, use, and disclosure of their personal information upon request and provides access at no cost to the individual. To submit a request to access your personal information please complete the Request for Access to Personal Information Form and submit to the Privacy Officer using the contact details below.

10. Challenging Compliance​

The Nanaimo Division investigates all complaints responsibly and in a timely manner. To challenge the Nanaimo Divisions compliance with the stated privacy principles, please contact the Privacy Officer using the details below.

 

Contact Details

​Privacy Officer

Nanaimo Division of Family Practice

2137-A Bowen Rd.

Nanaimo, BC

V9S 1H8

Email: info@nanaimodivision.ca

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